Subject: Extension request for [property / case reference] - [policy / notice reference]

Hello [carrier contact],

We are following up on the inspection notice for [property / case reference].
The recorded carrier response deadline is [original carrier deadline].

Requirement: [requirement reference and requested correction]
Outstanding evidence: [named photo or document]
Reason for requesting more time: [factual explanation]
Requested replacement deadline: [requested date]
Evidence available now / interim response: [details, or state none]

Please confirm whether the requested extension is granted and state the
applicable deadline and any conditions through your usual channel.
We will keep the existing deadline recorded unless you confirm a change.

Thank you,
[agency contact and approved reply route]

CARRIER RESPONSE LOG
Property / case reference: [ ]
Requirement reference: [ ]
Original carrier deadline: [ ]
Extension requested on / requested date: [ ]
Request delivery channel / reference: [ ]
Carrier reply received on / source: [ ]
Decision and conditions: [ ]
Confirmed replacement deadline, if granted: [ ]
Evidence / packet delivered on / channel / version: [ ]
Carrier acceptance or further action, if explicitly confirmed: [ ]
Next action / owner / date: [ ]