Subject: Inspection follow-up for [property] - evidence requested

Hello [client name],

We are following up on the carrier's inspection notice for [property].
Please send the following through [agency-approved submission route]:

Requirement [reference]: [clear correction from the notice]
1. [Document name] - [quantity and what it must show]
2. [Photo description] - [quantity and requested views]

Our client target date: [date]
Carrier response deadline: [date]

If an item is unclear or will be delayed, contact [agency contact]
and tell us which requirement needs attention. A request for more time
does not change the carrier deadline unless the carrier confirms it.

We will review what you send and let you know if a correction is needed.
We then prepare the carrier response through its usual channel.

Thank you,
[agency contact]